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kellygrubb

Boosters minutes July

Attendance: Amy Sullivan, Katie Murphy, Carrie Berger , Kelly Grubb, Rachelle Noah, Jen Dicke, Jamee Flaherty

Not Present: Wally Atmore

Meeting called to order at 7:10pm 

 

Special Guests:  Nicole Sparks, Jenn Mercer - shadowing

Robin Clayton - manages red reserved seating -

  • Parking is full

  • Red reserved seating is available

  • Checks given to Jamee for payment

  • Invoice for cards to Jamee to pay

 

Motion made to approve minutes by Amy, seconded by Kelly.  Minutes approved.

 

President:  

  • Plan to have an election on file by August meeting.

    • Open positions - president, vice president and membership.

      • Katie interested in vice president, which would open secretary.

      • Wally returning?

    • Vote to take sign sponsorship position out of minutes - no longer board elected, no voting rights - will change bylaws

  • Sign program updated -

    • Brittany Young bought last scoreboard spot.

    • Randy White will do basketball signs in main and aux gyms

  • Wishlist - brandon needs text tonight about freshman and middle school jerseys

    • Golf polos, we approved over email, will need to reimburse.

  • Warm ups - will be meeting with Brad Edwards

  • Title IX - no updated meetings

  • Pending follow-up:

    • SmugMug - credit card was updated as it had expired.

    • 2025 NATR

    • Amy and Jamee are working with headlines, they are the only two who are allowed to authorize use of our card for payment.

 

Vice-President: no one in this position 

 

Social Media:

  • No updates.

 

Membership: 

  • Update from Robin Clayton

 

Tigerzone: 

  • Updated runathon page for marsha parke ms xc

  • Needs dates for open houses - elementary open house August 12; HS new student orientation 1pm 8/6, 7th grade orientation 6pm 8/6; HS open house 8/28 6pm

  • Behind on track orders

  • Asked to draw a design for the work space in construction area.

  • 21 New staff members that we are supporting - getting lunchboxes ordered

 

Concessions: 

  • Need to clean out football concession stand

  • Need to make plan about organizing the basketball concession

  • First home game - Campbell County Aug 30th

 

Volunteer:

  • Volunteer hours need to be broken down.

  • Need to talk to school about computer - for jen to manage volunteers.

 

Treasurer:  

  • EOY: +$124,070

  • Concession profit - $10,000, only leaves $2000 for payout for volunteers, recommendation to pull $4000 from general fund to make a full $6000 for our volunteer payout. (All in approval)

  • Forwarded IRS letter to accountant Vicky who filed our extension and she is following up on it. Taxes have been filed prior to receiving letter.

  • Needed to pay for Neptune for the next year - renewal is due 8/23/24 - $3000

  • List of coach requests provided to all board members - reviewed and voted on:

    • Athletic Main - question uniforms, $6,900 (possibly +300) approve digital sports program and neptune

    • Strength and Conditioning - no requests yet

    • Cheerleading - $2600 approved (cheerleaders and replacement uniforms, new signs)

    • Football - $15229.91 approved - will approve only 1/2 of ms and freshman uniform cost

    • Boys Golf - approved - everything but the hotel reimbursement

    • Girls golf - $1500 for apparel

    • Boys soccer - $1500 approved for balls, bluegrass state games admission fees

    • Girls Soccer - $1500 approved for request

    • Volleyball - $1200 approved for balls and cart

    • Cross country - $4757 approved for meet fees, and 2 10x10 tents

    • Archery - $1000 approved for 5 targets, they will be told they have to do more

    • Girls basketball - approved $2509 (balls, etc)

    • Boys basketball - approved $1451 (balls, etc)

    • Bowling - approved $3500 (fees and jersey shirts)

    • Swimming and diving - $3100 approved - meet fees, team shirts, state team dinners

    • Baseball - $7000 approved (balls, etc)

    • Softball - $2457 approved, all but socks and belts

    • Girls Tennis - $4290 approved minus lodging

    • Boys Tennis - $1290 approved minus lodging

    • Track - $6500 approved for meet fees and equiptment

    • Esports - team shirts $600

 

Meeting Adjourned at 8:30pm. 

 

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