Attendance: Amy Sullivan, Katie Murphy, Carrie Berger , Kelly Grubb, Rachelle Noah, Jen Dicke, Jamee Flaherty
Not Present: Wally Atmore
Meeting called to order at 7:10pm
Special Guests: Nicole Sparks, Jenn Mercer - shadowing
Robin Clayton - manages red reserved seating -
Parking is full
Red reserved seating is available
Checks given to Jamee for payment
Invoice for cards to Jamee to pay
Motion made to approve minutes by Amy, seconded by Kelly. Minutes approved.
President:
Plan to have an election on file by August meeting.
Open positions - president, vice president and membership.
Katie interested in vice president, which would open secretary.
Wally returning?
Vote to take sign sponsorship position out of minutes - no longer board elected, no voting rights - will change bylaws
Sign program updated -
Brittany Young bought last scoreboard spot.
Randy White will do basketball signs in main and aux gyms
Wishlist - brandon needs text tonight about freshman and middle school jerseys
Golf polos, we approved over email, will need to reimburse.
Warm ups - will be meeting with Brad Edwards
Title IX - no updated meetings
Pending follow-up:
SmugMug - credit card was updated as it had expired.
2025 NATR
Amy and Jamee are working with headlines, they are the only two who are allowed to authorize use of our card for payment.
Vice-President: no one in this position
Social Media:
No updates.
Membership:
Update from Robin Clayton
Tigerzone:
Updated runathon page for marsha parke ms xc
Needs dates for open houses - elementary open house August 12; HS new student orientation 1pm 8/6, 7th grade orientation 6pm 8/6; HS open house 8/28 6pm
Behind on track orders
Asked to draw a design for the work space in construction area.
21 New staff members that we are supporting - getting lunchboxes ordered
Concessions:
Need to clean out football concession stand
Need to make plan about organizing the basketball concession
First home game - Campbell County Aug 30th
Volunteer:
Volunteer hours need to be broken down.
Need to talk to school about computer - for jen to manage volunteers.
Treasurer:
EOY: +$124,070
Concession profit - $10,000, only leaves $2000 for payout for volunteers, recommendation to pull $4000 from general fund to make a full $6000 for our volunteer payout. (All in approval)
Forwarded IRS letter to accountant Vicky who filed our extension and she is following up on it. Taxes have been filed prior to receiving letter.
Needed to pay for Neptune for the next year - renewal is due 8/23/24 - $3000
List of coach requests provided to all board members - reviewed and voted on:
Athletic Main - question uniforms, $6,900 (possibly +300) approve digital sports program and neptune
Strength and Conditioning - no requests yet
Cheerleading - $2600 approved (cheerleaders and replacement uniforms, new signs)
Football - $15229.91 approved - will approve only 1/2 of ms and freshman uniform cost
Boys Golf - approved - everything but the hotel reimbursement
Girls golf - $1500 for apparel
Boys soccer - $1500 approved for balls, bluegrass state games admission fees
Girls Soccer - $1500 approved for request
Volleyball - $1200 approved for balls and cart
Cross country - $4757 approved for meet fees, and 2 10x10 tents
Archery - $1000 approved for 5 targets, they will be told they have to do more
Girls basketball - approved $2509 (balls, etc)
Boys basketball - approved $1451 (balls, etc)
Bowling - approved $3500 (fees and jersey shirts)
Swimming and diving - $3100 approved - meet fees, team shirts, state team dinners
Baseball - $7000 approved (balls, etc)
Softball - $2457 approved, all but socks and belts
Girls Tennis - $4290 approved minus lodging
Boys Tennis - $1290 approved minus lodging
Track - $6500 approved for meet fees and equiptment
Esports - team shirts $600
Meeting Adjourned at 8:30pm.
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