Attendance: Amy Sullivan, Katie Murphy, Carrie Berger, Rachelle Noah, Jen Dicke, Kelly Grubb, Wally Atmore, Jamee Flaherty, Wally Atmore
Not Present: none
Meeting called to order at 7:13pm
Motion made to approve minutes by Wally, seconded by Amy. Minutes approved..
Special elections -
In agreement for Katie to vacate secretary and then elections held 9 people voted-
Votes for VP - Katie Murphy (9)
Votes for Membership - Jenn Mercer (9)
Votes for Secretary - Nicole Sparks (9)
President:
Night at the Races 11/9 -
Gaming license requested for NATR
Need to get cooperate sponsorships, will send out info to all board members to help get sponsorships
Katie will get Biggby, we will need to collect donations for desserts
Need to look at how we do blackjack to ensure people aren't "over winning"
Sign sponsorship -
Going to collect from Kroger - $7500 for completion of their sign contract
Kelly will advertise the sign program
Team wishlist - getting stuff ordered but it is continuing to be a difficulty process
Jamee is managing it, if coaches mention something not being ordered, let us know.
Title IX - no meeting invites yet
Pending follow-up:
SmugMug
Warm-ups - not doing this year.
Vice-President: no one in this position
Social Media:
Will post all volunteer sign ups on website and facebook
Will post about Night at the races -
Advertise the advertisement sales
Membership:
Membership numbers up - based on money collected
Parking needs to be revisited next year on limits and how it is best organized.
Almost sold out of Red Reserved seating
Tigerzone: rachelle - texted
YTD 20,133 with 2 more openings this month, on track with previous years
HS open house - need helpers
Current open projects - MS FB gear, Girls soccer hoodies, Alumni cheer tees
Donations YTD -
XC 3717, Boys golf 1800, boys soccer 1750, girls soccer 800, volleyball 6735
Still struggling with construction issues -
Strong smells, no AC, continued dust, lack of workroom (likely not back until NOV)
Concessions:
Need to buy another pizza warmer - to have one up top in basketball concession and now football.
Voted and approved.
Waiting on cabinets, no updates for indoor/basketball concession
Moonrise - still waiting on plan, may just do boxes
Continuing to use kona, toms coffee, and maybe beverly anns cookies
Pending:
Need new signage for concession - looking for options to allow for updating menu
Rachelle to be out due to surgery, will be working on plan
Extra shelf/racks for concession in football?
Volunteer:
Still finishing up tally of all helpers from last year - bank will be $6000 to split between
Will be working on getting all links together far in advance - coaches are chomping at the bit to get access to them
Working list of all coaches/team parent representatives almost completed, for concessions/night at the races/media
Concessions/Tigerzone - asked to communicate needs - how many needed, etc
Signup.com - need to look at "pay" option for site
How else can we get people involved?
Spreadsheet created of all home games - all teams, sports, etc.
links created - will send to Kelly to upload to website, etc
document created to help next people create links
Treasurer:
IRS update -
filed extension last fall on day of deadline and IRS stating it was not received
Received letter about a $4000 fine that was assessed and Jamee submitted a letter that (certified) explaining that the extension was on time, IRS notes it will take 9 weeks
Planning for this year's taxes - We need a new accountant set up.
Meeting Adjourned at 9:45pm.
Next Meeting: Monday September 16, 7pm Viewing Room
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